Payment & Contracts:
Payment: The session fee is due upon booking and is non-refundable unless it meets the reschedule policy below. Deposits are non-refundable.
Any legal complications or stipulations to using pageant titleholder or organization information, official pageant titles, pageant titleholder first name, images, or likeness must be documented and communicated to Stacie West Photography 2 weeks prior to session date. Failure to do so releases Stacie West Photography of any agreement for partnerships or sponsorship contracts.
Image Delivery Time:
Proofing galleries are guaranteed within 1 week of your session date.
After purchase, final images are guaranteed within 2 weeks from date of purchase via proofing gallery unless a different milestone has been communicated. No retouching will occur until purchase is placed via gallery.
An expedited image fee is offered for your convenience and can be purchased via your proofing gallery.
Reschedule, Cancellation & Refund Policy:
Reschedule and Cancellation Policy: In the case of a session needing to be rescheduled, the client must alert Stacie West Photography of the need to reschedule at least 1 week in advance to avoid loss of the nonrefundable session fee. Rescheduling after appropriate notice is at the sole discretion of Stacie West Photography to agree to a new session date but, if no date can be agreed upon after reasonable attempt, the session fee will be reimbursed.
If the reschedule notice is less than 1 week away from session date, the request is processed as a cancellation and the client will not be refunded the session fee.
Session and Order Acceptance Policy Stacie West Photography reserves the right to reschedule, postpone, or cancel client session with four hour’s notice. If cancellation on behalf of Stacie West Photography does occur, client is subject to a refund of session fee payment. Stacie West Photography reserves the right to cancel any order deemed necessary, at our sole discretion, regardless of the order status or whether you have received a confirmation of the order. We reserve the right to require additional information from you and your affiliated organization prior to and after session date.
Return and Re-order Policy: Unless otherwise noted, because of the custom nature of the transaction, and the prevalence of illegal reproduction facilities, products sold by Stacie West Photography are non-refundable.
Purchase of the original files releases Stacie West Photography from any liability due to loss or damage of all the images in the client session, and also releases Stacie West Photography from any obligation to maintain copies of any digital file, image, or photograph.
Model Release:
Client Consent: You hereby grant to Stacie West Photography the right to use and publish images and photographs taken at the session to further promote its service, including, but not limited to: portfolio, web site, display, advertisement, social media, and editorial use, unless otherwise discussed and documented beforehand. Stacie West Photography retains all copyrights to the images and derivative works thereof.
Print Rights Release:
With purchase, Stacie West Photography releases the right to the client to use, display, print, copy, post, email, publish via the web, and/or distribute the photographs purchased in any form. This release does not include use that results in financial gain, including but not limited to: advertising, stock photography, print sale profits, or resale of any nature on behalf of the client.
Rights release includes examples where an organization or company wishes to use your images on social media or in print to promote you as an individual or titleholder; release does NOT include organizations or companies using images in any capacity to market products or services. If client/model becomes aware of an organization/company wishing to use images for commercial use, you agree to connect organization/company to Stacie West Photography to discuss commercial payments and contracts.
Screen shots taken from the proofing gallery is strictly prohibited.
Social Media Use: Digital images, once purchased, edited and downloaded from proofing website, are allowed to be shared and/or uploaded on social media for personal use. It is appreciated if you give photo credit to Stacie West Photography. Images may not be altered in any way (no filters).
Copyright:
Copyrights and Trademarks: All materials appearing on a proofing website for Stacie West Photography are the property of Stacie West Photography. Unpurchased images may be used for shopping, placing orders on this site or for conducting other tasks associated directly with, and for the sole purpose of, shopping or placing an order through this website.
Unauthorized use of the materials appearing on the proofing website for Stacie West Photography may violate copyright, trademark and other applicable laws and could result in criminal or civil penalties. Such unauthorized use includes, but is not exclusive to, copying, reproducing, republishing, modifying, uploading, transmitting, or distributing any of such materials without the prior written consent of Stacie West Photography.
Privacy Policy:
We are the sole owners of the information collected on this site. We only have access to/collect information that you voluntarily give us via email or other direct contact from you. We will not sell or rent this information to anyone.
We will use your information to respond to you, regarding the reason you contacted us. We will not share your information with any third party outside of our organization, other than as necessary to fulfill your request, e.g. to ship an order.
Unless you ask us not to, we may contact you via email in the future to tell you about specials, new products or services, or changes to this privacy policy.